Parish Secretary Position Description

COMO PARK LUTHERAN CHURCH

PARISH SECRETARY

40 Hours/Week

 

JOB DESCRIPTION

Pay Range $18.00 – $22.00/per hour depending on experience

 

Purpose: All staff at Como Park Lutheran work to further the church’s mission of “Reaching Out in Christ to a Changing World.” Staff serve God by assisting and enabling the ministry of God’s people through the life and outreach of the congregation.

 

Spirit: Staff members support other staff in prayer and with regular encouragement. The congregation benefits by the consistent loyalty, enthusiasm, energy and high spirits of the staff.

 

Position Summary: The Parish Secretary coordinates activities with other office workers and volunteers. This includes providing office services for members of the parish staff, committees, boards and technology team, maintaining member and parish records, and consolidating weekly communications in paper, electronic and video formats. As receptionist, the position is responsible for presenting the first voice of welcome to those who visit or call. To that end, the organization and presentation of the church office and material display areas are expectations for the position.

 

Reports to: Senior Pastor, Personnel Committee

Supervises: none

 

Needed Skills:

  1. Confidentiality
  2. Communication skills: Ability to communicate clearly; verbally and in writing, with patience, warmth and good humor
  3. Computer skills for desktop publishing, video formatting, membership database, calendars, and mailings (both paper and electronic)
  4. Use of printing, folding, and publication assembly machines
  5. Familiarity with congregational events and organization
  6. Ability to prioritize work and multi-task
  7. Knowledge of standard office practices and techniques
  8. Organizational skills
  9. Ability to make the church office inviting, friendly and comfortable
  10. File organization and maintenance
  11. Inventory management, ordering office supplies and basic bookkeeping
  12. Basic knowledge of USPS Bulk Mailings

 

Tasks to be performed:

  1. Provide receptionist service for the parish office
  2. Greet and meet visitors
  3. Handle routine questions
  4. Record and communicate clear and accurate messages
  5. Provide general office functions:
  6. Typing and layout of most publications
  7. Administration of congregational records using church management

software, maintaining paper and digital filing systems

  1. Operate and maintain all office machines and service contracts
  2. Coordinate printing, assembly and distribution of:
  3. Correspondence
  4. Worship and Funeral Bulletins
  5. Agendas and minutes for Church Council and Committees
  6. Other written materials for church groups
  7. Keep office-supply inventories up to date
  8. Maintain good vendor relationships and competitive pricing
  9. Order needed supplies
  10. Verify billing statements
  11. Communicate information to appropriate person(s)

(i.e. hospitalizations, deaths, address changes, calendar dates, etc)

  1. Arrange for and make use of volunteer help in performing such tasks as stuffing bulletins, mailings, etc.
  2. Complete regular, on-going projects. On less routine projects, coordinate with pastor(s) and/or committee chairs the recruitment of volunteers or office help to complete the task
  3. Maintain the church calendar and coordinate the scheduling of activities as well as facilities
  4. Other tasks as assigned

 

Communication & Computer Skills Detail:

  1. Create, proof, print the weekly bulletin newsletter insert (example can be found at ComoParkLutheran.org)
  2. Create, proof, email weekly E-Announcement newsletter and Home Worship Helps created through Constant Contact (example can be found on website’s ‘Worship With Us’ page)
  3. Website updating weekly or as needed, especially adding the weekly sermon, worship assistants, Wednesday Evening Meals menus
  4. Social media updating
  5. Livestreaming support: create, schedule and post YouTube links, convert weekly announcement animated powerpoint to video with music via video producing software; upload files and maintain Google Drive folders
  6. Neighborhood Mass Mailings: mailed occasionally: position must track down information, create mailing, have proofed, get to printer, etc.
  7. Assist with weekly bulletins as needed
  8. Other tasks as assigned

 

Evaluation:

Annually by the Senior Pastor and Representative(s) of the Personnel Committee

 

Revised November 2025

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